Lead/Head of Office Management

Kyiv (Office). Posted a month ago

The role

You will create and develop the entire business operational infrastructure. This includes managing offices in Kyiv, Lviv, and Warsaw, automating processes, and owning Executive Assistants and Travel directions.

What you will do

Create office experience for teams in Kyiv, Lviv, and Warsaw
Act as an operational partner for C-level and management
Manage Employee Experience team
Own complex projects from daily issues to large renovations and space transformations
Build systems and standardize processes
Set up AI automations
Control budget and balance quality, speed, and efficiency

Required qualifications

3+ years of experience in office infrastructure management
Knowledge of building a contractor work system from scratch
Experience managing budgets and procurement
Experience negotiating with contractors and suppliers
Ability to focus on multiple processes simultaneously
Ability to communicate with C-level and defend decisions
Experience in team management
Ability to work when priorities change quickly
Alignment with OBRIO GREAT values

Nice to have

AI is already part of how you work
Experience in team relocations or large-scale infrastructure projects and renovations

Benefits

Strong environment for growth
OBRIO Wellness Club participation or coverage of individual sports classes
Spiritual Allowance
AI Workation up to 5 working days per quarter
20 paid vacation days
Unlimited sick leave
Sabbatical leave possibility
Participation in charity projects, volunteering, and support for mobilized colleagues
Budget for training, mentoring, and participation in conferences
OBRIO merch

Before you apply

Test tasks include a block on using AI
Hiring process: Intro call, Interview with manager, Skills assessment, Bar-raising / Final interview, Job Offer

About the company

OBRIO is a team building the product Nebula in the spiritual wellness niche. The company has grown from eight enthusiasts to a team of over 300 professionals.