Office Manager

The role

This person will manage office operations, provide accounting support, and handle HR and onboarding. They will also act as a People & Culture Ambassador to build team culture.

What you will do

• Process vendor invoices and match them to POs and receipts
• Support weekly AP runs and vendor follow-up
• Maintain vendor master data and new supplier onboarding
• Track and reconcile employee expenses and company card transactions
• Assist with month-end close tasks and audit support
• Coordinate new-hire onboarding end to end
• Manage offboarding checklists
• Maintain employee records in the HRIS
• Serve as a first point of contact for employee questions about benefits, PTO, and policies
• Plan and run company events, celebrations, and team-building activities

Required qualifications

• 3+ years in office management, administrative, or operations roles
• Working knowledge of AP processes and basic accounting concepts
• Experience with onboarding and HR administration
• Familiarity with an HRIS (e.g., Rippling, Paylocity, or similar)
• Comfortable with Google Workspace or Microsoft Office
• Highly organized and detail-oriented
• Discreet with confidential financial and employee information
• A natural connector who builds relationships easily
• Warm, approachable, and trusted
• Creative ideas for events and engagement
• A self-starter who is comfortable in a startup environment

Nice to have

• ideally with AP or bookkeeping exposure

About the company

Odys develops Hybrid Power Systems for aerospace. They offer outputs ranging from 20 kW to 4 MW for applications in the air or on the ground.