Senior Manager, Occupancy Planning & Workplace Strategy

The role

You will lead strategic space planning for the Go-to-Market and General & Administrative organizations. You will translate business needs into occupancy strategies, capacity scenarios, and workplace recommendations using CAFM/IWMS systems and data analytics.

What you will do

• Own strategic occupancy planning for GTM and G&A organizations.
• Develop and evaluate capacity scenarios, neighborhood strategies, and space allocation recommendations.
• Partner with business leaders and executive stakeholders to align workplace strategies with business objectives.
• Collaborate with Finance, People, Analytics, Design & Construction, and Workplace Operations.
• Translate workplace needs into practical stacking, blocking, and move plans.
• Leverage CAFM/IWMS platforms and analytical tools to maintain space inventories and utilization data.
• Identify and resolve space data discrepancies and partner with vendors to improve data reliability.
• Develop dashboards, planning workflows, and reporting tools.
• Drive continuous improvement in occupancy planning processes.
• Support workplace change initiatives through cross-functional coordination.

Required qualifications

• 5–8+ years of experience in occupancy planning, workplace strategy, space management, or a related field.
• Experience independently managing complex, multi-team or multi-site portfolios.
• Track record of translating business growth and headcount projections into space strategies.
• Hands-on experience with CAFM/IWMS platforms.
• Ability to develop scenarios and translate complex data into recommendations for senior stakeholders.
• Ability to build relationships with business leaders and influence decisions without direct authority.
• Ability to balance long-term strategic planning with hands-on execution in a fast-paced environment.
• Experience supporting workplace transitions, flexible seating strategies, organizational growth, or large-scale space planning initiatives.
• Ability to communicate clearly and effectively with executives and teams.

Nice to have

• Experience with OfficeSpace or comparable CAFM/IWMS platforms
• CAD or floor-plan tools
• Business intelligence platforms
• System migrations
• Vendor management

About the company

OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. The Real Estate & Workplace team creates and operates the spaces that support the company's people and mission.