Front Desk Office Administrator / Executive Assistant to Director of Operations

The role

This person will serve as the first point of contact for clients and the public. They will provide reception, secretarial, operational, clerical, and administrative support to the ministry.

What you will do

• Greet, screen, and direct visitors and phone calls
• Manage the phone system and ministry voicemail
• Handle sensitive information professionally
• Create, review, respond to, and redirect emails
• Distribute and manage mail, deliveries, and shipments
• Organize and maintain ministry-wide staff administrative supplies
• Communicate with outside parties regarding equipment needs
• Maintain the layout, organization, and cleanliness of staff areas
• Process and maintain attendance using Microsoft Excel
• Assist with food bank distribution and data entry

Required qualifications

• High School Diploma or GED
• Previous non-profit or ministry work-related experience (2 years minimum)
• Administrative experience (4 years minimum)
• Proficiency with Microsoft Office Suite (Excel, Outlook, and Word) and general databases
• Maintain professional appearance and comply with company dress code
• Excellent computer, typing, and data entry skills
• Discretion and ability to maintain complete confidentiality
• A positive, cheerful attitude with a heart for service
• Dependable, professional, punctual, organized, flexible, and adaptable
• Read, write, and communicate fluently in English
• Good vision and ability to lift up to 30 pounds
• Ability to spend long hours sitting and using office equipment and computers

Nice to have

• Associate degree or bachelor’s degree

About the company

Abe Brown Ministries is a non-profit, faith-based organization. They provide re-entry services and services to children and families broken as a result of incarceration.