Office Manager & Executive Assistant

The role

You will run the Boston office end to end, managing the space, vendors, budget, and daily experience. You will also serve as Executive Assistant to the Co-Founder and Chief Science Officer, handling his calendar, travel, and meeting preparation.

What you will do

• Run day-to-day operations of the Boston office including supplies, kitchen, catering, mail, and workspace upkeep
• Manage facilities vendors, building management, contracts, and the office and events budget
• Act as the on-site point of contact for visitors, partners, and new hires
• Plan and run Boston office events, team socials, dinners, and offsites
• Manage the CSO's calendar, scheduling, briefing materials, and agendas
• Coordinate the CSO's domestic and international travel
• Provide backup coverage for other executive assistants

Required qualifications

• Experience running office or facilities operations, or coordinating vendors, suppliers, or outside parties including contracts and spend
• Experience planning events and working with vendors
• Experience supporting a manager or executive
• Calendar and travel coordination experience
• Business context awareness
• Skilled in Google Workspace

Nice to have

• Standing up or scaling office operations in a growing company
• Hosting external partners or clients in professional settings
• Supporting a technical, research, or academic leader
• Coordinating complex or international travel for a leader with heavy external and speaking commitments
• Slack experience

Benefits

• Competitive base salary plus equity
• Unlimited PTO
• Company-wide Refill Days
• Comprehensive health coverage
• Paid leave for pregnancy, parenting, medical needs, and caring for family

About the company

Spun out of MIT CSAIL, liquid-ai builds general-purpose AI systems that run efficiently across deployment targets. They partner with enterprises across consumer electronics, automotive, life sciences, and financial services.