Assistant Office Manager

The role

The Assistant Office Manager will act as a receptionist and manage daily office administration and operations. This role ensures smooth day-to-day operations and handles highly confidential information.

What you will do

• Manage day-to-day office operations.
• Oversee kitchen and office supplies, meeting-room readiness, and shared spaces.
• Manage office supplies, procurement, facilities maintenance, and cleaning services.
• Serve as the primary contact of office service providers.
• Coordinate maintenance, repairs, cleaning, and facility work orders.
• Organise confidential company documentation and maintain proper filing systems.
• Coordinate events, workshops, leadership meetings, and team activities.
• Coordinate office purchasing and expenses.
• Handle travel arrangements and logistic arrangements when required.
• Manage calls, mail, courier services, and greet visitors.

Required qualifications

• Diploma or Degree in Business Administration or related discipline.
• Minimum 3–5 years of relevant experience in administrative and/or support roles.
• Strong written and oral communication skills in both English and Chinese.
• High level of discretion, attention to details, and strong sense of accountability when handling confidential information.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Ability to multitask and prioritize in a fast-paced, dynamic environment.
• Proactive, can-do attitude.

About the company

Lumilens is building photonics infrastructure for AI supercomputing. It is a well-funded startup backed by Mayfield.