Office Manager & Receptionist, Bulim Square

The role

This person will run the front desk and manage visitor access at the manufacturing site. They will support site operations, facilities, administration, and purchasing.

What you will do

• Serve as the first point of contact at the factory front desk
• Greet and assist visitors, customers, suppliers, and contractors
• Answer, screen, and route phone calls and general inquiries
• Manage site access and visitor control including sign-in logs, badges, NDAs, and safety briefings
• Receive, log, and distribute mail, courier packages, and deliveries
• Manage day-to-day administration of offices, meeting rooms, break rooms, and locker/changing areas
• Maintain inventory of office, pantry, and general consumables
• Coordinate facilities and vendor services
• Support HR administration including onboarding logistics, employee files, and attendance records
• Coordinate site purchasing and expenses

Required qualifications

• At least 5 years of experience in office management, reception, or administrative roles
• Familiarity with factory operations and requirements such as visitor safety, EHS programs, and quality audits
• Professional, friendly front-desk presence
• Excellent communication skills
• Strong organizational and time management skills
• Proficiency in Microsoft Office
• High level of discretion, attention to detail, and accountability when handling confidential information
• Able to work fully onsite, with occasional flexibility to support deliveries or visits outside regular hours
• A proactive, can-do attitude

Nice to have

• Experience in a manufacturing, industrial, or high-tech production environment
• Experience with ERP, purchasing, or visitor management systems

About the company

Lumilens is building photonics infrastructure for AI supercomputing. They are a well-funded startup backed by Mayfield.