Office Manager

The role

The Office Manager will coordinate multiple projects and provide operational support. This role involves managing vendor activities, tracking project progress, and supporting accounting and facility needs.

What you will do

• Coordinate and manage multiple projects simultaneously.
• Provide daily oversight of vendor activities, installation schedules, and field dispatches.
• Create, maintain, and update trackers for project progress and deliverables.
• Assist with ordering, provisioning, and logistics for project materials or services.
• Open, monitor, and report on provisioning tickets.
• Act as a liaison among project management, facilities, engineering, IT, procurement, accounting, and external vendors.
• Work with the facilities team on access coordination, onsite scheduling, and troubleshooting.
• Develop and maintain trackers for vendors, contingent workers, and project deliverables.
• Prepare recurring status reports for project managers and leadership.
• Assist with accounting tasks including invoice reconciliation and purchase order tracking.

Required qualifications

• 5-7 years of experience in customer service, project coordination, or support roles
• Proficiency in Microsoft Office (Excel, Word, Outlook, MS Project)
• Familiarity with Adobe Acrobat
• Ability to work across multiple systems and platforms
• Highly detail-oriented
• Self-starter who takes ownership of assigned workstreams

Nice to have

• Telecommunications infrastructure experience
• Bachelor’s degree
• Experience with VoIP, SD-WAN, WiFi, Ethernet, and cabling technologies
• Previous involvement in multi-site or telecommunications infrastructure project environments

About the company

Lumilens is building photonics infrastructure for AI supercomputing. It is a well-funded startup backed by Mayfield.