Executive Assistant

The role

The Executive Assistant will provide direct support to the Head of the MaintainX product, the Chief of Staff, and the Director of Partnerships. This role involves managing complex calendars, coordinating global travel, and handling professional correspondence and financial administration.

What you will do

• Oversee complex and dynamic calendar management
• Plan, coordinate, and supervise domestic and international travel itineraries
• Manage visas, transportation, lodging, and on-site logistics
• Prepare, submit, and reconcile travel-related expenses
• Keep leaders informed of upcoming commitments and priorities
• Collaborate across departments to organize calendars and strategic initiatives
• Assess, research, and triage incoming issues and inquiries
• Draft correspondence, memoranda, spreadsheets, charts, and presentations
• Develop presentations and maintain information management systems
• Plan and execute meetings, team gatherings, and executive-level events

Required qualifications

• 5+ years of experience in an Executive Assistant or high-level administrative support role
• Advanced proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, etc.) and other collaboration tools
• Track record of working closely and efficiently to support C-level executive leaders in a fast-paced global business
• Strong interpersonal, written, and oral communication skills
• High levels of tact and good judgement in confidential situations
• Proven experience of interacting with executive management
• Ability and willingness to adapt to a rapidly changing business
• Effective collaboration and communication skills

Nice to have

• Bachelor's Degree

Benefits

• Base pay
• Commission
• Annual bonus
• Equity

About the company

MaintainX is a mobile-first work execution platform for industrial and frontline teams. It became part of Autodesk in August 2026.