Payroll & Expenses Specialist

The role

You will manage end-to-end payroll processing and employee expense platforms. You will also maintain financial compliance and act as a contact for employee payroll and expense queries.

What you will do

• Apply payroll changes to platforms for review by the Employer of Record across multiple jurisdictions
• Act as primary payroll cover
• Prepare pension files and handle monthly management of AXA benefits
• Lead creation and administration of P11D forms and assist with PSA data collection
• Act as the contact for employee payroll questions
• Oversee expense processing across Expensify, EOR platforms, and Navan
• Monitor and track company policy allowances and approve expenses
• Input and update project codes and manager assignments within Expensify
• Manage financial coding including VAT processing
• Generate and distribute Navan utilization and expense reporting

Required qualifications

• Conceptual understanding of UK payroll including cycles, pension preparation, payrolled benefits admin, employee and employer National Insurance, tax, and benefits processed via P11Ds
• Comfortable navigating and managing tools like Expensify, Navan, or equivalent EOR/expense tracking software
• Working comfort in Excel or Google Sheets
• Attention to detail regarding VAT coding, policy compliance, and data reconciliation
• Regular day-to-day use of AI tools with a habit of questioning and verifying output
• Excellent communication skills

Nice to have

• Direct hands-on payroll processing experience

Benefits

• 25 days holiday per year plus the Christmas Shutdown (another 3-4 days)
• Premium medical care via Regina Maria
• Regular social gatherings with a monthly allowance for each employee
• Up to €1000 training budget per year
• €200 to spend on your home office
• €24 to spend on monthly team building activities
• Choice of workstation
• Ability to work for up to 3 months per year from any country in the world

About the company

Masabi builds fare collection platforms that allow riders to buy and present tickets for public transport. Their Justride platform is used in over 250 locations globally.