Office Manager

The role

The Office Manager will run the day-to-day operations of the New York office and support executive workflows. This role includes business development support and serving as the operational point of contact for the NYC office.

What you will do

• Own day-to-day operations of the NYC office including vendor relationships, supplies, and facilities
• Set up and maintain systems and processes for office efficiency
• Coordinate events, offsites, team meetings, and visitor logistics
• Support the BD and sales team with research, outreach coordination, and pipeline tracking
• Help prepare decks, briefs, and materials for partner and customer meetings
• Assist in managing relationships by tracking touchpoints and following up
• Identify opportunities to improve commercial relationship management
• Coordinate across sales, deployments, and engineering teams to ensure NYC runs smoothly
• Flag issues and solve problems
• Help onboard new hires and contractors based in New York

Required qualifications

• 3+ years in an office manager, chief of staff, operations, or generalist role at a fast-moving company
• Demonstrated ability to manage multiple workstreams simultaneously
• Strong written and verbal communication
• Comfortable with data, metrics, and analytical work
• Experience hosting events

Nice to have

• Prior experience at a startup, tech company, or high-growth environment
• Exposure to business development, sales operations, or commercial workflows
• Has built or improved internal processes
• Comfortable using tools like Notion, Slack, Google Workspace, and CRM platforms
• Has operated as a de facto office lead or chief of staff in a previous role

About the company

Mecka AI is building the data infrastructure layer for robotics and embodied AI. They design and operate global systems for data capture, data labeling, and hardware-enabled workflows.