Executive Assistant

The role

You will work primarily with the CEO and support two other co-founders. You will own calendars, inboxes, travel, and investor follow-ups while using AI to increase speed.

What you will do

• Own calendar management across all three founders
• Manage the founders' inboxes including triaging and drafting responses
• Coordinate complex travel arrangements
• Keep investor follow-ups on track and on the calendar
• Adjust priorities dynamically
• Plan events including team dinners, all-hands, company offsites and board meeting logistics
• Run the office and manage budgets, expenses and vendor relationships
• Use AI and automation to take repetitive work off your plate and the founders'
• Take on occasional personal tasks and errands

Required qualifications

• Experience as an Executive Assistant or in a comparable role
• Proven ability to manage complex calendars, shifting priorities, and multiple high-priority work streams
• Strong organizational instincts and exceptional attention to detail
• A high level of discretion and professionalism with sensitive information
• The energy to match founder intensity, including later hours when the work calls for it
• Proficiency with modern productivity tools including Google Workspace, Slack, and Notion
• Ability to quickly adopt new and AI-powered workflows

Nice to have

• Experience supporting more than one executive
• Experience in a start-up, high-growth, or entrepreneurial organization

About the company

Minerva builds AI for marketing leaders to automate and accelerate workflows with AI agents. The team brings together operators and investors from various companies and research institutions.