Executive & Recruiting Coordinator

Palo Alto, CA. Posted 5 days ago

The role

You will support the CEO and Head of Product through calendar management and day-to-day coordination. You will also own interview scheduling for middle and final stage candidates to ensure an excellent candidate experience.

What you will do

Coordinate executive calendars for the CEO and Head of Product.
Own interview scheduling for middle- and final-stage candidates.
Coordinate across candidates, recruiters, interviewers, and executives.
Surface conflicts early, track open items, and communicate changes.
Partner with the Operations Manager on executive meetings, candidate visits, and team gatherings.
Identify recurring friction and use AI and automation to improve processes.
Assist with travel, expenses, and meeting preparation.

Required qualifications

2+ years of experience in recruiting coordination, executive support, administrative coordination, or another fast-paced, detail-oriented role.
Experience managing complex calendars and coordinating across multiple stakeholders with competing priorities.
Excellent written and verbal communication.
Strong organization and attention to detail.
A proactive mindset.
Sound judgment, discretion, composure, and a genuine service orientation.
Comfort working in an intense, fast-moving environment where priorities can change quickly.
Interest in using AI and technology to improve workflows and reduce manual work.
Experience with Google Workspace, Slack, and an applicant tracking system.

Nice to have

Familiarity with Claude and Ramp

Benefits

Competitive salary and equity
Multiple health benefit options
Responsible Time Off
401(k) matching
Commuter benefits, lunches, and snacks
Opportunities and support for meaningful career growth
Annual company offsite event (Mudfest!)

About the company

Mudflap is a fintech platform modernizing the trucking industry by helping small businesses save on fuel. The company is backed by QED, Matrix Partners, Commerce Ventures, NFX, and 500 Startups.