Recruiting Coordinator, Tokyo

The role

You will partner with Recruiters and Hiring Managers to create a candidate experience in Japan. You will manage and schedule a high volume of interviews across multiple time zones.

What you will do

• Schedule interviews and answer candidate questions
• Manage a high volume of interviews across multiple time zones
• Support Go-To-Market teams with remote and onsite interviews
• Communicate proactively with candidates and interviewers
• Ensure logistics, materials, and feedback loops are clear and on time
• Troubleshoot scheduling conflicts and day-of changes
• Refine hiring processes to improve candidate experience
• Perform light sourcing work and talent branding projects

Required qualifications

• At least 1–2 years of experience in recruiting coordination or interview scheduling
• Strong organizational and prioritization skills
• Growth mindset
• Steady, calm approach in fast-moving environments
• Ability to navigate ambiguity with optimism
• Clear, kind, and professional communication skills
• Fluency in Japanese
• Business-level English proficiency

Nice to have

• Experience supporting both technical and non-technical roles
• Experience with Ashby, Workday, Slack, and Notion
• Experience in a high-growth or startup environment

About the company

Notion is the collaborative AI workspace where teams and agents think together. Millions of individuals, small teams, and large companies run their work on Notion.