Executive Assistant

The role

The Executive Assistant will support up to four Partners at Norm Law. This role involves managing calendars, handling communications, coordinating meetings and travel, and supporting office operations.

What you will do

• Manage and optimize complex calendars for one or more busy executives
• Resolve scheduling conflicts and proactively prioritize commitments
• Serve as a liaison between executives and internal/external stakeholders
• Manage, prioritize, and triage incoming messages and correspondence
• Draft and edit communications on behalf of executives
• Organize and coordinate meetings, including preparing agendas and materials
• Capture and distribute meeting minutes
• Support planning and execution of events such as conferences and team offsites
• Arrange travel for executives, including flights, accommodations, dining, and transportation
• Support office operations such as ordering supplies, coordinating vendors, and keeping common areas well-stocked

Required qualifications

• Bachelor’s degree
• 5+ years of experience as an EA or similar role supporting executives in a fast-paced environment
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Proficiency in Google Workspace
• High attention to detail and accuracy
• Ability to handle sensitive and confidential information with discretion
• Proactive in identifying and improving inefficient processes
• Comfortable navigating changing priorities and ambiguity

Nice to have

• Experience in high growth start-ups
• Experience planning and managing events
• Fluent in AI

Benefits

• 401(k) with employer match
• health coverage
• dental coverage
• vision coverage
• unlimited paid time off
• free lunch in office daily
• employee referral bonus program

Before you apply

• Candidates should be prepared to demonstrate and discuss their AI usage throughout the interview process, including concrete examples of tools, workflows, and outcomes

About the company

Norm builds AI-native professional services firms and the technology that powers them. Norm also powers Norm Law, LLP, an affiliated AI-native law firm.