Recruiting Coordinator

The role

You will own the operational backbone of the hiring process. This includes interview scheduling, Ashby administration, and supporting the Head of Talent across multiple time zones.

What you will do

• Schedule and reschedule single and multi-panel interviews across candidates, interviewers, and time zones.
• Maintain Ashby as the system of record, including job pipelines and interview stages.
• Produce recurring reports including referral tracking, source data, and funnel metrics.
• Pass candidate information to immigration attorneys for early visa verification.
• Manage public job postings by opening and closing roles and publishing to job boards.
• Document processes as the team standardizes them.
• Use automation and AI tools to make work faster and more reliable.
• Support the Head of Talent with research, admin, leadership review prep, and event logistics.

Required qualifications

• Experience in recruiting coordination or recruiting operations.
• Real comfort working inside an applicant tracking system.
• Highly organized and relentless about detail.
• Proactive communication.
• Comfort coordinating across time zones, including off-hours flexibility.

Nice to have

• Hands-on experience with Ashby specifically, including reporting and offer configuration
• Experience supporting hiring in a startup or high-growth technical environment
• Familiarity with the tools Normal's talent team uses day to day, including Slack, Notion, Fireflies, and Google Workspace
• Experience coordinating global or APAC hiring across time zones

About the company

Normal is an applied AI company solving problems in AI and silicon. They build foundational hardware and software for the semiconductor industry, critical AI infrastructure, and broader systems.