Talent Operations Specialist

The role

You will own and scale the recruiting engine by managing Ashby ATS architecture and data integrity. You will build recruiting dashboards, automate scheduling flows, and support the Head of Talent with strategic initiatives.

What you will do

• Serve as primary admin for Ashby ATS
• Manage permission, seat management, pipeline stages, and custom templates
• Configure auto-scheduling rules and manage tech stack integrations
• Maintain candidate data health, retention, and consent configurations
• Execute scheduled record dispositions and monitor duplicate or fraud-flagged records
• Provide secondary coverage for interview scheduling
• Build and maintain recruiting dashboards to track funnel conversion and velocity
• Partner with recruiting leads to standardize interview loops and scorecard guidelines
• Onboard new interviewers and build Notion documentation
• Support headcount planning, talent brand launches, and recruiting event logistics

Required qualifications

• Experience in a fast-scaling tech startup, high-growth environment, or deep-tech company
• Hands-on experience administering Ashby (or Greenhouse/Lever) with a track record of setting up pipelines, custom fields, offer workflows, and automated scheduling rules
• Comfortable working with recruiting metrics and building custom reports
• Experience navigating multi-time-zone communication (US, Europe, APAC)

Nice to have

• Advanced experience specifically with Ashby
• Experience supporting fast-moving technology startups
• Background in setting up interviewer calibration modules or candidate NPS loops

About the company

Normal is an applied AI company solving problems in AI and silicon. They build foundational hardware and software for the semiconductor industry and critical AI infrastructure.