Executive Assistant

The role

The Executive Assistant will support up to four Partners at Norm Law. You will manage calendars, communications, meetings, travel, and office operations.

What you will do

• Manage and optimize complex calendars for one or more busy executives
• Resolve scheduling conflicts and proactively prioritize commitments
• Serve as a liaison between executives and internal/external stakeholders
• Manage, prioritize, and triage incoming messages and correspondence
• Draft and edit communications on behalf of executives
• Organize and coordinate meetings, including preparing agendas and materials
• Capture and distribute meeting minutes
• Support planning and execution of events such as conferences and team offsites
• Arrange travel for executives including flights, accommodations, dining, and transportation
• Support office operations such as ordering supplies and coordinating vendors

Required qualifications

• Bachelor’s degree
• 5+ years of experience as an EA or similar role supporting executives in a fast-paced environment
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Proficiency in Google Workspace
• High attention to detail and accuracy
• Ability to handle sensitive and confidential information with discretion
• Proactive in identifying and improving inefficient processes
• Comfortable navigating changing priorities and ambiguity

Nice to have

• Experience in high growth start-ups
• Experience planning and managing events

Benefits

• Equity compensation
• 401(k) plan with an employer match
• Health insurance
• Dental insurance
• Hospital insurance
• Accident insurance
• Vision insurance
• Relocation reimbursement for candidates needing to relocate to NYC

About the company

Norm Law is an AI-native law firm built for global institutions. It combines legal talent with purpose-built AI agents.