Payroll Specialist - US/Canada

The role

The Payroll Specialist will manage end-to-end global payroll for employees in the US, Canada, and Lithuania, including EOR and contractor arrangements. This role involves managing payroll taxes, retirement plan funding, and working with People Operations and Finance to ensure accurate payments.

What you will do

• Oversee and execute end-to-end global payroll across US and other global entities.
• Process off-cycle and correction payroll runs including retroactive pay, bonuses, and commissions.
• Manage relationships and SLA performance with global payroll, EOR, and benefits platforms.
• Establish standard operating procedures, internal controls, and variance reporting standards.
• Support annual payroll compliance reporting for the US and W-2 audits.
• Manage payroll tax registrations, agency notices, and year-end corrections.
• Oversee governance, funding, and reconciliation for domestic and international retirement programs.
• Partner with People Ops to ensure tax compliance for equity awards and disability disbursements.
• Manage employee stipends and expense reimbursements.
• Support accruals and ensure accuracy of payroll-related balance sheet accounts.

Required qualifications

• 5+ years of payroll experience, including independently processing multi-state US payroll.
• Canadian payroll experience is required.
• Experience with payroll tax compliance and working with state agencies.
• Experience with correction runs, retroactive payments, tax notices, and year-end reporting.
• Experience with payroll platforms such as Rippling and Deel.
• Experience with retirement plan vendors such as Fidelity or Wealthsimple.
• Strong knowledge of U.S. federal, state, and local payroll regulations and tax requirements.
• Strong understanding of payroll accounting, including accruals, liabilities, reconciliations, and year-end reporting.
• Experience supporting year-end financial statement audits and preparing payroll audit schedules.
• Ability to analyze payroll data, identify discrepancies, and resolve complex issues.
• Strong attention to detail and commitment to accuracy.
• Ability to manage deadlines in a high-compliance, deadline-driven environment.

Nice to have

• additional international experience

Benefits

• Generous compensation in cash and equity
• Early exercise for all options, including pre-vested
• Remote-first Culture
• Flexible paid time off and Year-end break
• Health insurance, dental, and vision coverage for employees and dependents - US and Canada specific
• 4% matching in 401k / RRSP - US and Canada specific
• MacBook Pro delivered to your door
• One-time stipend to set up a home office
• Monthly meal stipend
• Monthly social meet-up stipend
• Annual health and wellness stipend
• Annual Learning stipend

About the company

Sardine is the leading agentic risk platform for fighting financial crime. The company provides an integrated solution to help organizations stop fraud and automate fraud and AML operations.