Sample Coordinator

The role

The Sample Coordinator manages the flow of product samples across the merchandising organization. This person will maintain a sample library, process shipments, and improve organizational workflows.

What you will do

• Manage daily inbound and outbound mail and sample processing
• Maintain a highly accurate sample inventory and labeled storage system
• Track sample movement across teams and external partners
• Coordinate sample requests across internal and external partners
• Conduct regular inventory audits and reconcile records
• Identify inefficiencies and improve organizational systems and workflows
• Create and maintain documentation for sample handling and inventory processes
• Support merchandising projects and product launches
• Communicate daily through Slack and shared trackers
• Maintain a clean, safe, and organized workspace

Required qualifications

• Meticulous about details, recordkeeping, and follow-through
• Can effectively prioritize multiple projects and deadlines simultaneously
• Comfortable using spreadsheets, maintaining shared trackers, and learning new software systems
• Proficient with Mac computers and Google Workspace, including Docs, Sheets, and Drive
• Communicate clearly and proactively with cross-functional partners
• Frequently lift and move boxes weighing up to 30 pounds
• Stand, bend, reach, and walk throughout the workday
• Move products and packages between storage areas and workspaces

Nice to have

• Recently graduated from a Fashion Merchandising, Fashion Business, Apparel, Retail Management, or related program
• Experience in retail, inventory, operations, or product support roles
• Previous experience handling apparel, accessories, or other consumer products
• Experience managing sample inventories, stockrooms, or high-volume product storage
• Familiar with merchandising, buying, planning, or product development workflows
• Experienced with using Airtable

About the company

Short Story is a technology powered retailer dedicated to petite women 5'4" and under. It is a fast-growing startup using a data driven learning system to create tailored products.