Office Manager

The role

You will run the Lviv office to keep it organized, stocked, and safe. You will manage the daily lunch program, vendor relationships, office supplies, and assist HR and the supply chain team.

What you will do

• Keep the office stocked, clean, and ready including supplies, meeting rooms, and desk allocation
• Own the daily lunch programme including menu planning, headcount, dietary requirements, and vendor selection
• Manage office access, keys, badges, visitors and deliveries with Security
• Manage relationships with cleaners, maintenance contractors, caterers and other suppliers
• Assist the supply chain team in managing the hardware storage
• Handle petty cash, utilities and office bills with monthly reconciliation
• Assist the HR team with administrative duties and other support activities
• Build a connected office culture through team lunches, celebrations, and social initiatives
• Help leadership run all-hands meetings, offsites, and gatherings
• Define and implement community-building initiatives with HR operations

Required qualifications

• 5+ years of experience managing a large office (50+ people) in office management, workplace operations, or facilities
• Experience in working with international teams from different cultures
• Hands-on experience managing vendors, budgets, and petty cash
• Strong organisation and attention to detail
• Excellent communication skills
• Discretion in handling confidential information
• Excellent proficiency in Ukrainian
• B2 or higher proficiency in English

Nice to have

• Experience managing an office for a fast-growing tech or defense company
• Event planning experience
• Working knowledge of HR administration

Benefits

• Competitive salary
• Medical insurance
• Paid sick leave
• 20 paid days off per year
• Benefits of the defense sector (military reservation, etc.)

Before you apply

• Recruiter Screen
• Team Interview
• Interview with the Hiring Manager
• Security Check

About the company

Swarmer develops software that makes drones autonomous and allows them to operate together in large, coordinated teams. The company is a Ukrainian defense startup that went public on NASDAQ in March 2026.