Office Manager

The role

The Office Manager will run the Warsaw office of 50–75 people. You will manage office supplies, the daily lunch programme, vendor relationships, and office access while building office culture.

What you will do

• Keep the office clean, stocked and ready including supplies, meeting rooms, desk allocation, seating plans and office moves
• Own the daily lunch programme including menu planning, headcount, dietary requirements, vendor selection, quality control and budget management
• Manage office access, keys, badges, visitors and deliveries with Security
• Manage relationships with cleaners, maintenance contractors, caterers and other suppliers
• Assist the supply chain team in managing the hardware storage
• Handle petty cash, utilities and office bills with monthly reconciliation
• Assist the HR team with administrative duties and other support activities
• Build a connected office culture through team lunches, celebrations and social initiatives
• Help leadership run all-hands meetings, offsites and gatherings
• Define and implement community-building initiatives with HR operations

Required qualifications

• Experience managing a large office (50+ people)
• Experience in working with international teams from different cultures
• Hands-on experience managing vendors, budgets and petty cash
• Strong organisation and attention to detail
• Excellent communication skills
• Discretion in handling confidential information
• Polish and English B2 and higher

Nice to have

• Experience managing an office for a fast-growing tech startup or defense company
• Event planning experience
• Working knowledge of Polish labour law basics or HR administration
• Ukrainian language skills

Benefits

• A dynamic environment with a unique opportunity to directly influence and see the impact of your work
• Real ownership of the Warsaw office
• A close-knit team with short feedback loops

Before you apply

• Recruiter Screen, Team Interview, Interview with the Hiring Manager, Offer
• May need to perform additional background checks

About the company

Swarmer develops software that makes drones autonomous and allows them to operate together in large, coordinated teams. The company is a Ukrainian defense startup that went public on NASDAQ in March 2026.