Workplace & People Experience Manager

The role

You will manage day-to-day workplace operations, travel, and monthly on-sites. You will also design engagement programs, team events, and growth experiences to shape the company culture.

What you will do

• Run day-to-day workplace operations including facilities, vendors, supplies, and health & safety
• Own and improve travel management
• Own the logistics for monthly on-sites including venues, accommodation, travel, catering and agendas
• Manage relationships with the landlord, building management and external vendors
• Manage office budgets and contracts
• Support onboarding and offboarding regarding access and equipment handover
• Create and look after company rituals, traditions and moments
• Design and run engagement programs
• Design team on-sites and leadership sessions
• Help build development and growth programs like learning sessions and mentoring

Required qualifications

• Hands-on experience across workplace, event management and people experience
• Experience at a scaling company
• An exceptional service mindset
• Comfort working where processes don't exist yet
• Excellent written and spoken English

Nice to have

• Knowledge of UK health & safety requirements (for Lisbon-based candidates)
• A warm, approachable manner and great communication skills
• Strong organisation, and calm when juggling competing priorities
• Experience managing vendors and budgets
• Managed an office move or expansion
• Used workplace tools such as visitor management, desk booking or travel booking platforms
• Organised international events or offsites

Benefits

• Fully remote work & flexible hours
• 37 days/year of vacation & holidays
• Health insurance allowance for you & dependents
• 16 weeks of flexible, full-pay parental leave
• Well-being, always-be-learning & home office allowances
• Company-provided equipment
• Frequent team get togethers
• Diverse & inclusive people-first culture

Before you apply

• Intro call
• Take-home assignment
• Panel interview
• People call
• Final call

About the company

Poolside exists to build a world where AI will be the engine behind economically valuable work and scientific progress. The team is distributed across Europe and North America.