Executive Assistant

The role

This person will provide day-to-day executive assistant support to several executives and their extended teams. They will perform administrative tasks, manage complex schedules, and handle travel coordination.

What you will do

• Being the gatekeeper for executives and the first communication stop
• Performing core administrative tasks like preparing meeting materials, chasing signatures, and handling expenses
• Strategic and proactive management of complex schedules using Google Calendar
• Ownership of ad hoc special projects like offsite events
• Understanding firm-internal AI tools and developing own tools where appropriate
• Travel coordination including air, ground, hotel and all accommodations
• Working cohesively with the rest of the admin team
• Light office management

Required qualifications

• Relevant work experience
• Excellent written and oral communication
• Diplomatic and professional demeanor
• Fluent in Google office platforms
• Exceptional team player
• Extreme open-mindedness
• Grit: the ability to adapt and overcome in rapidly changing situations
• Great listening skills
• Clear and concise communication
• Highly curious
• Fast learner
• An overall positive attitude

Nice to have

• direct executive admin support with experience supporting multiple leaders

About the company

Paradigm is an investment firm focused on frontier technologies across the globe, with over $11 billion in assets under management. Founded in 2018, the firm uses a research-driven approach to accelerate the progress of frontier technology.