Executive Assistant- CEO/CTO/COO

The role

This person will support the CEO, CTO, and COO by managing complex calendars, coordinating travel, and preparing meeting materials. They will also manage day-to-day operations for the West Hollywood office.

What you will do

• Manage complex, ever-changing calendars across three executives
• Coordinate domestic and international travel end to end
• Prepare agendas, briefing documents, and follow-up notes for leadership meetings
• Serve as a gatekeeper and point of contact between executives and internal/external parties
• Plan and execute executive offsites, team events, and conference logistics
• Manage expense reports, invoices, and approvals for the executive team
• Draft, review, and polish executive communications, presentations, and correspondence
• Track action items and commitments across the executive team
• Handle confidential company, personnel, and financial information
• Manage day-to-day operations of the West Hollywood office

Required qualifications

• 5+ years of experience as an Executive Assistant
• At least 5 years supporting C-level executives
• Demonstrated fluency using AI assistants (e.g., Claude) to automate tasks and workflows
• Proven ability to support multiple executives simultaneously
• Exceptional written and verbal communication skills
• Advanced proficiency with Google Workspace, Slack, Zoom, and expense/travel tools
• Impeccable attention to detail and follow-through
• High degree of discretion and sound judgment with confidential information
• Ability to work independently, anticipate needs, and flag issues
• Calm, resourceful, and solutions-oriented under pressure
• Based in the Los Angeles area

Nice to have

• Experience in a high-growth technology or SaaS environment
• Experience with office management or workplace operations

Benefits

• Competitive compensation and benefits
• Professional development and training opportunities
• Flexible, uncapped PTO
• Stock options

About the company

Pearl is shaping the future of dentistry with a suite of AI solutions engineered to establish higher standards of quality and care for patients worldwide. Since 2019, the team has developed FDA-cleared computer vision capabilities for the interpretation of 2D and 3D dental imagery.