Operations Assistant (International)

The role

The Operations Assistant will support the team with building permit applications and related administrative operations. The role involves managing multiple projects, following up with people, and documenting processes.

What you will do

• Support the team with building permit applications and related administrative operations
• Prioritize tasks and manage multiple projects and deadlines
• Keep a clear and complete paper trail of emails, calls, submissions, and responses
• Use online permitting portals, software, AI tools, and spreadsheets
• Review documents to identify missing information, errors, or inconsistencies
• Follow up with the right people
• Document the process and report back clearly

Required qualifications

• Highly organized and detail-oriented
• Strong work ethic, integrity, and accountability
• Able to prioritize tasks and manage multiple projects and deadlines
• Professional and receptive to feedback
• Able to work independently without constant supervision
• Strong written and verbal communication skills
• Tech-savvy and able to learn and use online permitting portals, software, AI tools, spreadsheets, and other systems
• Strong research and problem-solving skills
• Able to review documents carefully to identify missing information, errors, or inconsistencies
• Takes ownership of assigned work
• Able to handle repetitive administrative work without becoming careless
• Comfortable working with deadlines, revisions, government processes, and follow-ups

Nice to have

• Building permit, construction, architecture, engineering, or real estate experience

Before you apply

• Application and video introduction
• Criteria Corp assessment
• Take-home assignment
• Final interview with a recruiter

About the company

PermitFlow is an applied AI company serving the nation's builders. Their AI agent workforce helps construction companies navigate permitting, licensing, inspections, and project closeouts.