Sr. Workplace Coordinator

The role

The Sr. Workplace Coordinator will manage office operational, coordination, and administrative tasks for the San Francisco office. This role focuses on maintaining a productive workplace and supporting employee experience.

What you will do

• Keep the SF office running including reception, operations, vendor relationships, health and safety compliance, and facility maintenance
• Create workplace experience for employees, visitors, recruits, customers and vendors
• Administer SF office access and visitor management
• Manage team mail and deliveries
• Manage inventory and order office and kitchen supplies within budget
• Build relationships with building management, maintenance, cleaning staff, and external vendors
• Manage vendor and contractor paperwork and logistics
• Help coordinate design and construction projects and act as on-site contact
• Own the SF and Palo Alto workplace ticket queue
• Own SF office communications and documentation

Required qualifications

• 5-7 years of experience working in facilities, workplace operations, office administration, or hospitality fields
• Proficiency with G-Suite Products or the ability to learn software quickly
• Excellent organization, planning and prioritization skills
• Exceptionally strong ownership and can-do attitude with an operational mindset
• Comfortable working autonomously, juggling multiple tasks under tight deadlines
• Excellent written, non-verbal, and verbal communication skills
• Ability to work well with various personality types
• Professionalism and confidentiality
• Genuine passion for supporting others and a contagiously positive attitude
• Capability to anticipate others' needs and act with patience, kindness, and firmness
• An eye for detail with regards to all things from process to projects to space to events
• Ability to maintain a professional and kind game face

About the company

The Workplace Experience team powers and connects the workday for all Perplexity employees across global offices. They are hospitality and experience-driven at the core.