Recruiting Coordinator (Contract)

The role

You will support the recruiting team by owning interview logistics and candidate communication. You will manage ATS administration and partner with recruiters and hiring managers to deliver candidate experiences across technical and non-technical roles.

What you will do

• Coordinate and schedule interviews throughout all stages of the interview process
• Schedule internal team meetings and candidate debriefs
• Act as the ATS administrator in Ashby
• Own LinkedIn admin and other recruiting tools
• Oversee Notion database management and maintenance
• Package a weekly Recruiting progress report for the Executive leadership team
• Partner cross-functionally to identify areas for improvement within recruitment activities
• Serve as the main point of contact for candidates
• Maintain accurate and up-to-date candidate data in the ATS
• Support occasional recruiting events

Required qualifications

• At least 1 year of coordination experience (e.g. recruiting coordination, office coordination, executive assistant, operations, or similar role with heavy scheduling/logistics)
• Bachelor’s degree (or equivalent)
• Strong organizational and time-management skills
• Clear, professional written and verbal communication
• Comfort working with tools like Google Workspace & Notion
• Highly organized, efficient and process driven
• Excellent at anticipating needs and creating structure out of ambiguity
• Exceptional critical thinker

Nice to have

• Experience working in a startup or high-growth tech company
• Hands-on experience with an ATS such as Greenhouse, Lever, or Ashby
• Prior exposure to technical recruiting (engineering, product, data) or university recruiting
• Genuine curiosity about crypto, blockchains, or web3 products

Before you apply

• Preference to work out of our San Francisco or NY office at least 2 days per week if local to those areas

About the company

Phantom is a company of around 180 people on a mission to connect the world to the freedom of open markets. They are fully remote and backed by a $150M Series C investment.