People Operations Coordinator

The role

You will own the employee lifecycle from candidate scheduling through a new hire's first weeks. You will design onboarding experiences, coordinate recruiting logistics, and improve people operations systems using AI and automation.

What you will do

• Design the first-day schedule and experience for every new hire
• Set up desks and equipment including laptops and monitors
• Coordinate finance onboarding including payroll, benefits, and expense tools
• Complete onboarding steps such as background checks, I-9 verification, and HRIS setup
• Identify and track immigration and visa needs
• Maintain and improve the onboarding system
• Support offboarding by recovering equipment and removing access
• Own interview scheduling across multiple open roles
• Book travel and host candidates for onsite interviews and work trials
• Maintain Ashby as the single source of truth

Required qualifications

• 2+ years in recruiting coordination, people operations, HR, or a similar high-volume coordination role
• Proactive coordination to juggle many starts, owners, and deadlines
• Comfort managing background checks, I-9 verification, employee records, and HRIS setup
• Ability to handle sensitive information with discretion
• Highly skilled in tools like Google Calendar, Slack, and Notion
• AI-native in how you work using LLMs and automation
• Low ego, high ownership
• Able to work in person in our San Francisco office

Nice to have

• Experience with Ashby or another modern applicant tracking system
• Experience running onboarding at a fast-growing startup
• Experience coordinating immigration or visa processes with outside counsel

Benefits

• Professional development budget
• Team off-sites and conferences

About the company

Prime Intellect is building the open superintelligence stack, providing infrastructure for frontier AI labs. The company has raised $150M in total funding.