Executive Assistant /Business Operations Associate to Co-Founder

The role

This person will manage complex calendars and email for the Co-Founder. They will also support team meeting preparation, event logistics, and special administrative projects.

What you will do

• Complex calendar management
• Heavy email and schedule management for the Co-Founder
• Support the Co-Founder in preparation for team meetings
• Capture action items and circulate meeting notes
• Assist with event preparation and logistics management
• Arrange company events such as meal reservations and client outings
• Provide personal assistance to ensure Co-Founder productivity
• Handle special projects or other administrative tasks
• Manage email, telephone calls, and other requests with discretion

Required qualifications

• Minimum of 5 years of professional experience
• 3 years of experience supporting multiple C-Suite executives
• Exceptional interpersonal skills
• Advanced skills in Word, Excel, PowerPoint, Google Workspace, Slack
• Ability to handle multiple tasks simultaneously and meet deadlines in a fast-paced environment
• History of being highly organized and detail oriented
• Strong oral and written communication skills
• Solid analytical, research, critical thinking, and decision-making skills

Nice to have

• Bachelor’s degree

Benefits

• Competitive salaries
• Potential equity compensation for outstanding performance
• Flexible PTO
• Company-wide sponsored lunches
• Company paid disability and life insurance benefits
• Company paid family and medical leave
• Medical, dental, and vision insurance benefits
• Discounted pet insurance
• FSA/DCA and commuter benefits
• 401k
• Credits for online and in-person fitness classes/gym memberships
• Recovery suite at HQ including a cold plunge, sauna, and shower

Before you apply

• Not accepting applications from candidates based in California, Colorado, or Washington
• Policy not to hire individuals from Prompt Customers without explicit consent

About the company

Prompt is delivering automated and modern software to rehab therapy businesses. It is a fast-growing healthcare technology company.