Tax Operations Specialist

The role

You will join the payroll tax compliance team to resolve payroll tax notices and communicate with tax agencies. You will also handle state tax registrations, support quarterly filings, and assist with year-end compliance processes.

What you will do

• Decode federal, state, and local payroll tax notices
• Guide founders through resolution via email, Zoom, and Pylon
• Draft letters and file responses to tax agencies
• Represent Warp in conversations with IRS, state, and local tax agencies
• Process state tax registrations and assist with jurisdiction setup
• Support quarterly filings
• Maintain detailed case notes in Linear and Notion
• Track tax issues using project management platforms
• Perform tax reconciliations
• Flag compliance trends and process gaps

Required qualifications

• Bachelor's degree in Accounting, Finance, Business, or related field (or equivalent experience)
• 2-4 years of payroll or payroll tax experience
• Strong attention to detail and exceptional organizational skills
• Excellent written and verbal communication skills
• Comfort juggling high notice volume and shifting priorities
• Experience with project management tools (Jira, Linear)
• Experience with collaboration platforms (Slack, Zoom, Notion)
• Proficiency with Google Sheets
• Experience with Mastertax or similar tax filing platforms
• Comfortable making phone calls to tax agencies and researching compliance requirements
• Willingness and openness to learn new things daily

Nice to have

• Multi-state payroll tax compliance experience (NY and CA experience a bonus)
• Experience with penalty waiver processes and agency negotiations
• Active CPA license
• Background in high-growth SaaS or payroll/HR startup
• Familiarity with third-party administrator workflows
• Interest in process improvement and automation

Benefits

• 100% Health Coverage: Comprehensive medical, dental, and vision plans for you and your dependents
• 401(k) Matching
• Flexible PTO
• Commuter Benefits
• Catered Lunch Daily
• Quarterly Offsites

About the company

Warp is the AI-native Employee Management Platform for ambitious companies. It provides HRIS, payroll, benefits, IT, and tax compliance on one platform.