Executive Assistant

The role

The Executive Assistant will manage the COO's calendar, priorities, and daily schedule. This role involves stakeholder communication, meeting preparation, and supporting project coordination.

What you will do

• Oversee and thoughtfully manage the COO's calendar, priorities, and daily schedule
• Proactively monitor the execution of the schedule and promptly adjust plans
• Manage stakeholder communication and follow-ups
• Prepare meeting agendas, take notes, and track action items
• Assist in producing management reports and presentations
• Support light project coordination and process improvements
• Arrange travel when required
• Manage personal errands and urgent matters in a fast-paced environment
• Maintain internal documentation upon request
• Perform other duties as assigned

Required qualifications

• Advanced English
• Strong stakeholder communication skills
• High digital literacy
• Comfortable working with common digital tools and using AI (e.g., ChatGPT) to support daily tasks
• Ability to understand business context and tech terminology
• Proactive mindset
• Strong organizational skills
• Based in Kyiv and willing to work from the office

Nice to have

• EA experience

Benefits

• Competitive compensation
• Health insurance
• A dynamic working environment
• Direct collaboration with top management
• Opportunity to grow within the organization

Before you apply

• Send over your CV and anything else you'd like to be considered
• Review within five working days

About the company

Toogeza is a Ukrainian recruiting company focused on hiring talents and building teams for tech startups worldwide.