Event Manager

The role

The Event Manager will organize the full cycle of AI HOUSE events, ranging from small meetups to large camps, accelerators, and conferences. You will coordinate processes, manage contractors, and interact with speakers, partners, and the community.

What you will do

• Coordinate preparation of meetups, conferences, accelerators, camps, and educational programs
• Formulate preparation plans, timelines, and checklists
• Select and book locations based on format and technical needs
• Organize technical support, catering, logistics, navigation, and space design
• Coordinate the work of the team, volunteers, and contractors
• Support events on the day of the event and resolve organizational issues
• Prepare short reports and collect feedback
• Manage production of event branding and merch from idea to implementation
• Search for, select, and coordinate contractors and suppliers
• Control budgets, deadlines, and quality of execution

Required qualifications

• 3+ years of experience in event organization and event management
• Ability to organize events of various scales and complexities
• Ability to coordinate many processes simultaneously
• Responsible attitude towards results and adherence to agreements
• Proactive approach to proposing ideas
• Ability to communicate easily with contractors, guests, partners, and top speakers
• Ability to react quickly to changes and solve operational issues
• Sense of quality and visual literacy
• Interest in technology, AI, and innovation
• Reside in Kyiv
• Ready for possible business trips to other cities in Ukraine
• Fluent Ukrainian and English level B2

Nice to have

• Experience organizing business events, conferences, or technological meetups
• Experience working with speakers, partners, and external teams
• Experience in technological, educational, or community projects
• Own database of verified contractors and suppliers
• Experience in creating branded merch and event design

Benefits

• Hybrid work format
• Integration into Ukraine's technological ecosystem
• 21 days of paid vacation
• Short-term and long-term sick leave
• Compensatory days off
• Maternity and parental leave
• Medical insurance including dentistry
• Compensation for professional courses and conferences
• Access to Roosh educational and business activities
• Financial support in different life circumstances

About the company

toogeza is a Ukrainian recruiting company that helps tech companies worldwide find talent and build strong teams. AI HOUSE is a non-profit organization building the largest AI community in Ukraine to develop the AI industry and technological sector.