United Talent Agency
Facilities Coordinator
Los Angeles, CA. Posted 9 days ago
The role
This role supports daily facility operations and workplace experience. The person will handle vendor coordination, office moves, event support, and facility maintenance.
What you will do
- Conduct daily building inspections.
- Coordinate and track facility work orders.
- Coordinate with vendors and contractors.
- Maintain vendor records, service contracts, and project documentation.
- Process invoices and maintain financial records.
- Set up and break down meetings, company events, and special functions.
- Respond to employee requests and workplace concerns.
- Support office relocations, departmental moves, renovations, and workplace reconfigurations.
- Prepare workstations for new hires.
- Perform basic facility repairs and hands-on workplace support.
Required qualifications
- 2+ years of experience in facilities, workplace services, building operations, or a related role
- Experience supporting vendor management and workplace projects
- Experience performing hands-on workplace support, including furniture assembly, artwork installation, workstation moves, and basic facility repairs
- Familiarity with workplace safety standards and basic building systems, including HVAC, lighting, electrical, and plumbing issues
- Strong customer service, communication, and interpersonal skills
- Strong organizational and problem-solving skills
- Self-starter who learns quickly, exercises sound judgment, and remains calm under pressure
- Ability to handle sensitive and confidential information with discretion
- Proficiency in Microsoft Office (Outlook, Excel, Word)
- Ability to perform physical tasks, including moving furniture, assembling office equipment, and lifting up to 50 pounds
Benefits
- Competitive programs to support your well-being
About the company
UTA is a premier global talent agency built for the future of media and entertainment. The agency represents artists, creatives, and brands across film, television, music, comedy, creators, sports, brands, news, publishing, speakers, and theater.