Assistant, Advisory

London, UK. Posted 8 days ago

The role

The Assistant will support the Advisory department by managing schedules, conducting research, and creating presentations. The role involves project tracking and acting as a liaison between cross-functional teams and external clients.

What you will do

Manage phone, calendar, and research for meetings
Make reservations and schedule virtual meetings and calls
Maintain spreadsheets and draft correspondences
Identify opportunities in entertainment landscape for existing and new clients
Act as an internal liaison between cross-functional teams and external clients and partners
Coordinate domestic and international travel arrangements and itineraries
Submit expense reports to accounting for approval
Conduct research with the team
Create visually engaging presentations
Assist with events and track contracts, client calendars, and payments

Required qualifications

Minimum 1+ years experience
Highly professional with excellent judgement
Strong ability to liaise with clients, senior-level executives, and colleagues
Can-do, positive attitude and willing to go the extra mile
Capable of managing several projects simultaneously
Ability to thrive in a fast-paced, highly intense client service work environment
Highly proficient technical skills with Microsoft Office suite (Excel, Word, PowerPoint, Keynote) and Google Drive (Slides, Docs, Sheets, Google Meet)
Familiarity with video conferencing systems (Zoom, Slack, Concur, and Workday)
Team player
Knowledge and curiosity for key players throughout the entertainment industry
Understanding of UTA's Client Roster
Passion for entertainment and marketing

Nice to have

Working in an assistant capacity
Bachelor's degree
Experience with an entertainment company or advertising agency

Benefits

Opportunity to work at a leading global entertainment company
Access to tools, leadership, and resources
Inclusive and diverse company culture
Competitive programs to support well-being
Collaborative environment with room to grow

About the company

UTA is a premier global talent agency representing artists, creatives, and brands across various media and entertainment sectors. The agency is based in Los Angeles with offices in the U.S., London, and Munich.