Senior Executive Assistant

The role

You will support 3+ senior executives by managing complex calendars, travel, and priorities. You will also build AI-powered workflows and assist with meeting preparation and event design.

What you will do

• Own complex, constantly changing calendars.
• Plan domestic and international travel.
• Join meetings, capture notes and action items, and follow up.
• Track executive priorities, commitments, and deadlines.
• Assist in preparing materials using Google Suite.
• Design and help run offsites, leadership meetings, and team events.
• Build AI-powered workflows to remove manual work.
• Keep a flow of correspondence, expenses, research, and logistics.
• Handle confidential information with discretion.
• Back up other executives and support People Team initiatives.

Required qualifications

• 5+ years supporting more than one C-level executive or VP
• Proven ability to manage complex calendars, travel, and priorities for multiple executives at once
• AI fluency in daily work using tools like Claude and ChatGPT
• Strong G-Suite skills
• Excellent written and verbal communication
• Experience working with global, remote teams
• Sound judgment with confidential information

Nice to have

• preferably in SaaS or healthcare
• Slack and Ramp experience preferred
• Experience planning executive offsites and leadership events
• Experience building or documenting workflows and automations for an executive team

Benefits

• medical
• dental
• vision
• 401(k)
• generous vacation

About the company

Viz.ai is the leader in building and deploying AI-powered Care Pathways and helping doctors do their work. The Viz Platform is deployed in 2,000 hospitals across the United States.