Sales Team Administrator / Executive Assistant

The role

You will provide dedicated executive support to a group of Strategic Account Executives. This includes managing calendars, coordinating travel, processing expenses, and handling administrative tasks to support the sales team.

What you will do

• Own and manage AE calendars end-to-end
• Book and manage all domestic and international travel
• Process and submit expense reports
• Prepare meeting materials, agendas, and briefing documents
• Support CRM hygiene in Salesforce
• Coordinate with Marketing, Legal, and Finance

Required qualifications

• 2+ years in an EA, personal assistant, or team administrator role
• Proven track record managing complex, multi-person diaries across time zones
• Based in or willing to relocate to Austin, TX
• Proficiency with calendar and productivity tools (Google Workspace or Microsoft 365)
• Working knowledge of Salesforce or a comparable CRM
• Highly organised with exceptional attention to detail
• Excellent written and verbal communication
• Proactive and anticipatory by nature
• Comfortable with ambiguity and shifting priorities
• Familiarity with travel booking platforms and expense management tools
• Discretion and professionalism when handling confidential commercial information

Nice to have

• experience supporting a sales team, quota-carrying executives, or senior leaders in a B2B environment

Benefits

• Private medical
• Extra Christmas shutdown days
• 15 days PTO + public holidays
• Hybrid working
• Biannual salary reviews
• Summer & Christmas staff parties
• Employee referral scheme
• Make a real-world impact of revolutionising the construction industry

About the company

XYZ Reality created the world’s first engineering-grade augmented reality for construction. The company is a driven, passionate team changing how the industry builds.