Executive Assistant

The role

Support two executives by managing calendars, travel, meeting preparation and follow-up on decisions. Coordinate Yondr Presents phone-free live events and manage assigned Operations projects.

What you will do

• Manage both executives' calendars, prioritize meeting requests and resolve scheduling conflicts.
• Arrange domestic and international travel, prepare itineraries and submit business expenses.
• Prepare agendas and briefing materials for leadership and board meetings, and record action items.
• Handle correspondence on the executives' behalf with discretion for confidential information.
• Plan Yondr Presents, leadership offsites and company gatherings with the EVP, Operations and partners.
• Research venues and vendors, compare quotes and coordinate bookings.
• Track event spending against approved budgets and follow up on payment deadlines.
• Manage assigned Operations projects from planning through completion.
• Source vendors for Operations projects and recommend a provider to the EVP, Operations.
• Coordinate with colleagues on project tasks and resolve outstanding items.

Required qualifications

• At least five years of experience as an Executive Assistant supporting senior leaders, including more than one executive at a time.
• Experience coordinating events, including venue or vendor arrangements and on-site support.
• Experience coordinating projects across departments and following up with colleagues to meet deadlines.
• Proficiency in Google Calendar, Docs, Sheets and Slides, including presentations and budgets and project trackers.
• Strong written communication and discretion with confidential information.
• Able to perform computer-based work, communicate in person and remotely, and support on-site meetings and events, with or without reasonable accommodation.

Nice to have

• Experience in live entertainment, cultural events or a founder-led company.

Benefits

• 100% paid medical coverage plan option for employees and access to 15+ plan types, including PPO, HMO and HDHP
• Dental and vision and ancillary benefits
• Short-term disability, long-term disability and life insurance
• Generous PTO
• 12 weeks of paid parental leave
• 1 week paid holiday break at the end of December, plus 11 additional nationally recognized holidays
• 401(k) offering
• Choice of PC or Mac
• Hybrid employees receive catered lunch twice a week

Before you apply

• Yondr will never request payment during recruitment or onboarding. Recruiting emails come from an @overyondr.com address.

About the company

Yondr creates phone-free spaces that deepen human connection. It supports schools with phone-free programs and creates phone-free shows for artists in music and comedy.