Executive Assistant and Office Administrator

The role

You will provide proactive executive support to the founders by managing calendars, coordinating travel, and handling administrative logistics. You will also manage the Dallas office by maintaining supplies, coordinating with vendors, and supporting local events.

What you will do

• Support founders by managing complex calendars and prioritizing requests
• Serve as a gatekeeper and point of contact for founders
• Schedule internal and external meetings across time zones
• Coordinate business travel, accommodations, and itineraries
• Prepare documents, draft correspondence, and coordinate expense reports
• Monitor and replenish office supplies, snacks, and beverages
• Coordinate with vendors and building management for office logistics
• Welcome employees and guests and coordinate catering
• Support team gatherings and leadership meetings through logistics and setup
• Build simple systems and routines for executive support and office operations

Required qualifications

• 3+ years of experience in executive assistance, administrative support, or a related role
• Experience supporting senior leaders or founders
• Experience managing busy calendars, competing priorities, travel, and meeting logistics
• Strong judgment, discretion, and professionalism
• Clear, thoughtful written and verbal communication
• Proactive approach to anticipating needs and solving problems
• Comfort working in a fast-paced environment
• Hands-on, service-oriented mindset
• Proficiency with calendar, email, document, and collaboration tools
• Ability to work in person at our Dallas office

Nice to have

• Experience coordinating office operations, vendors, or events

Benefits

• Competitive salary with potential for annual bonuses and variable pay
• Equity in the company
• Remote work flexibility in a remote-first environment
• Medical, dental, and vision insurance
• Company-subsidized STD, LTD, and life insurance
• Medical and dependent care FSAs
• Training and licensing support
• Paid Time Off
• Wellbeing resources including Headspace, Gympass+, Fetch, Spring Health, SoFi, Perkspot, and Ladder
• Paid parental leave
• No Meeting Wednesdays
• Career growth opportunities

Before you apply

• Applicants should be prepared to potentially meet in person as part of the process
• Employer uses E-Verify to confirm employment eligibility
• Only hiring candidates who reside in: Arizona, Connecticut, Florida, Georgia, Illinois, Indiana, Louisiana, Maryland, Michigan, Missouri, Montana, Nebraska, Nevada, New York, North Carolina, Ohio, Okl

About the company

Zippy focuses exclusively on manufactured home loans, offering a seamless, digital experience. Headquartered in Dallas, TX, the company provides home loans and insurance to manufactured home buyers throughout the United States.