Account Coordinator

The role

The Account Coordinator supports the account team with scheduling, information gathering, project coordination, and meeting management. This person will work across various agency departments to keep client work moving from kickoff through execution.

What you will do

• Support Account Executives and Account Directors with day-to-day client account management
• Coordinate internal and external meetings including scheduling, agendas, and materials
• Attend meetings to capture and distribute actionable notes within 24 hours
• Follow up on meeting action items to ensure tasks move forward
• Maintain accurate client records and support client reporting
• Prepare job starts and support kickoff meetings for assigned projects
• Work with Project Managers to align agency schedules with client expectations
• Open and maintain jobs and project information in NetSuite and Asana
• Research competitive activity, industry trends, and market developments
• Support new business opportunities through research and presentation development

Required qualifications

• 1-2 years of experience in advertising, marketing, communications, public relations, or a related field
• Strong organizational skills
• Exceptional attention to detail
• Excellent written and verbal communication skills
• Proactive and resourceful mindset
• Ability to manage multiple priorities, deadlines, and projects in a fast-paced environment
• Strong interpersonal skills
• Ability to work collaboratively across creative, media, digital, production, and account teams
• Proficiency with Microsoft Office and other standard business tools

Nice to have

• Experience with project management tools such as Asana, Teamwork, or similar platforms

Before you apply

• Visa sponsorship is not available for this position, now or in the future
• Applicants must be legally authorized to work in the United States on a permanent basis without requiring employer sponsorship
• We are not actively hiring for this position at this time, but anticipate opening the role in the near future
• Apply to join our talent pipeline

About the company

The LOOMIS Agency is an integrated advertising agency.