Recruiting Coordinator

The role

This person will manage end-to-end interview scheduling and the offer process. They will also onboard new hires and maintain candidate data within Greenhouse.

What you will do

• Own end-to-end interview scheduling for US and EMEA roles
• Coordinate executive level scheduling and logistics
• Manage the offer process accurately and on time
• Onboard new hires into internal systems
• Partner with Recruiters, hiring managers, and cross-functional stakeholders
• Build reports and dashboards in Greenhouse and process audit requirements
• Maintain and manage candidate data and workflows within Greenhouse Recruiting
• Coordinate interviews using Zoom and Google Calendar
• Bring creative ideas to employer branding initiatives
• Support US Internship programs

Required qualifications

• 3-5 years of experience in recruiting coordination, HR operations, or a similar candidate-facing role
• Hands-on experience with Greenhouse Recruiting (or a similar ATS)
• Proficiency with Zoom and Google Calendar for scheduling and coordination
• Strong organizational skills with the ability to manage multiple priorities and stakeholders simultaneously
• Excellent written and verbal communication skills
• Experience conducting candidate phone/video outreach
• A proactive, detail-oriented mindset with a strong sense of ownership

Nice to have

• Bachelor's degree preferred, or equivalent practical experience
• Experience with Greenhouse, Workday, and Docusign preferred
• Familiarity with DataFacts or similar background check platforms
• Working knowledge of AI tools to support recruiting/branding efficiency
• Interest or experience in employer branding and creative candidate engagement initiatives

About the company

TraceLink is the world’s largest Agentic Business Network, enabling life sciences and healthcare companies to build and manage a scalable digital workforce. Founded in 2009, it has 5 global offices and over 800 employees.