Contracts Administrator

The role

The Contracts Administrator supports the Contracts Manager and Contracts Director in the day-to-day administration of defense and commercial contracts. This role involves maintaining contract files, tracking milestones, and ensuring compliance documentation is complete.

What you will do

• Provide administrative support to the Contracts Department
• Assist with contract administration for prime government contracts, subcontracts, and commercial contracts
• Maintain electronic contract files and ensure documentation is audit-ready
• Coordinate meetings, prepare agendas, and document action items
• Track contract performance metrics including funding status and deliverables
• Support preparation of contract modifications and amendments
• Review and process invoices for accuracy
• Maintain tracking systems for contract milestones and subcontractor performance
• Assist in ensuring proper flow-down of terms and conditions to subcontractors
• Coordinate with Purchasing, Finance, and Program Management departments

Required qualifications

• U.S. Citizenship
• Ability to obtain and maintain a DoD government security clearance
• Valid California Driver’s License and clean driving record if asked to drive for company purposes
• Bachelor's degree in Business Administration, Contracts Management, or related field
• 2-5 years of experience in contracts administration, government contracting, or related administrative role
• Basic understanding of government contracting principles
• Familiarity with FAR/DFARS regulations
• Basic understanding of contract types and terminology
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Hearing and speaking to exchange information
• Dexterity of hands, fingers, and wrist to operate a computer keyboard, calculator or assemble/manufacture intricate items
• Seeing to read a variety of materials

Before you apply

• U.S. Citizenship required
• Ability to obtain and maintain a DoD government security clearance
• May participate in the identity verification process via personal credit profile or other information

About the company

Trust Automation is a government contractor with over 35 years of experience in custom motors, linear drives, digital drives, and systems. They design, build and support control and power management systems for defense, semiconductor, industrial automation, and medical applications.