Payroll Manager

The role

You will own U.S. payroll, contractor payments, and EOR payroll support. You will build payroll processes, controls, and SOPs as the company grows.

What you will do

• Own regular and off-cycle U.S. payroll processing in Rippling.
• Validate payroll inputs including new hires, terminations, compensation changes, bonuses, deductions, and reimbursements.
• Administer and reconcile contractor payments.
• Coordinate payroll and bonus processing for employees engaged through EOR partners.
• Validate EOR payroll calculations and reconcile invoices and statements.
• Manage multi-state payroll requirements including tax withholding, overtime, final pay, state registrations, tax notices, filings, and reconciliations.
• Administer benefits deductions, garnishments, retirement contributions, and other payroll deductions.
• Keep payroll and employee data in Rippling accurate and troubleshoot configurations, reports, workflows, and records.
• Investigate payroll discrepancies and drive issues to resolution.
• Serve as the primary point of contact for employee payroll questions.

Required qualifications

• 5+ years of payroll experience, including at least 3 years directly administering U.S. payroll.
• Hands-on experience processing payroll in Rippling.
• Experience managing multi-state U.S. payroll.
• Hands-on experience applying California overtime rules, tax exemptions, and state final-pay requirements.
• Strong knowledge of U.S. payroll taxes, wage deductions, federal and state requirements, and off-cycle payroll.
• Experience independently investigating and resolving payroll discrepancies.
• Strong Excel or Google Sheets skills, particularly for reconciliations and payroll reporting.
• Strong numerical reasoning and exceptional attention to detail.
• Professional fluency in spoken and written English.
• Strong communication and customer-service skills.
• Ability to work independently, manage recurring deadlines, and take ownership in a fast-paced environment.

Nice to have

• California and/or New York experience is strongly preferred.
• Payroll tax registrations, notices, and agency correspondence.
• 401(k), workers’ compensation, or payroll tax audits.
• Employee census requests and benefits reconciliations.
• EOR payroll administration.
• Contractor payment administration.
• Year-end W-2 and 1099 processing.
• Supporting a U.S.-based company remotely from outside the U.S.
• Building or maturing a payroll function at a startup or high-growth company.

About the company

TubeScience is a performance-driven creative and media company that helps brands create, test, and scale high-performing video advertising.