Business Administrative Associate I

The role

This person will support the Business Operations team by managing office supplies, travel, and employee onboarding. They will also assist with company events, facility maintenance, and administrative tasks in the Fremont office.

What you will do

• Order, coordinate, and organize office lunch, snacks and office supplies
• Prepare monthly reports for management review
• Order and manage company SWAG
• Organize company morale events, employee volunteer events and company-wide parties
• Manage company travel arrangements and associated reporting
• Monitor the Company voice message system and greet/escort guests
• Activate/deactivate access cards in the security system and create photo ID badges
• Manage employees onboarding and offboarding process
• Manage incoming and outgoing mail and packages
• Manage the maintenance of a neat and orderly office environment

Required qualifications

• Associate degree
• 2-3 years of office administrative experience
• Tech-savvy, be able to use computer and systems proficiently, including Microsoft Office Suite and data entry
• Highly organized and strong time management skills
• Must be able to work in a fast-paced, often high-pressure environment, with proven ability to maintain composure
• Be able to demonstrate good communication and interpersonal skills
• Be detail-oriented with focus on accuracy
• Ability to read and interpret documents
• Regular, consistent and punctual attendance
• May be exposed to constant activity that requires intermittent standing, bending, crouching, pushing/pulling, lifting/moving/carrying (up to 25lbs of package or breakroom supplies)

About the company

Ultima Genomics is a rapidly growing life sciences technology company developing genomics technologies. The company has raised over $700 million from global investors and partners.