Senior Executive Administrative Assistant

The role

You will provide executive-level administrative support, recruiting operations coordination, event planning, and project administration for the Chief Administrative Officer and their organization. You will partner with senior leaders to drive initiatives across recruiting, student outreach, workforce planning, and corporate events.

What you will do

• Provide high-level executive support to the Chief Administrative Officer and designated leaders
• Manage complex calendars, meeting coordination, travel arrangements, and scheduling priorities
• Coordinate leadership meetings, executive events, and offsite planning sessions
• Manage competing priorities, confidential matters, and scheduling conflicts
• Support executive communications and meeting preparation
• Plan and coordinate recruiting events, career fairs, student outreach, and university partnerships
• Collaborate with Recruiting, Marketing, and Workforce Planning to execute talent strategies
• Maintain recruiting event calendars, project trackers, and documentation
• Lead coordination and logistical support for Tennessee Corporate Office meetings and town halls
• Research, analyze, and compile information for presentations, reports, and dashboards

Required qualifications

• Bachelor's degree or equivalent combination of education and relevant experience
• 5+ years of experience in executive support, operations, recruiting operations, project coordination, or program management
• Ability to operate both strategically and tactically in a fast-paced environment
• Highly organized with exceptional attention to detail and follow-through
• Ability to build relationships and coordinate across senior leaders and cross-functional teams
• Strong written and verbal communication skills
• Ability to manage multiple priorities, deadlines, and competing demands
• Experience planning and coordinating meetings, events, projects, or organizational initiatives
• Ability to handle confidential and sensitive information with discretion
• Proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Teams

Nice to have

• Experience supporting C-suite or senior executive leaders
• Experience in healthcare, multi-site operations, or other complex service-based organizations
• Experience supporting recruiting operations, talent acquisition, workforce planning, or employee engagement initiatives
• Strong analytical skills and comfort working with data, metrics, and reporting
• Project management certification (CAPM, PMP, or similar) or equivalent experience

Benefits

• Annual paid Charity Day
• 100% employer paid medical health insurance premium option available
• Dental and Vision insurance
• 401(k) with company match
• Generous PTO and paid holidays
• Supportive team and leadership

About the company

Upstream Rehabilitation is the country’s largest dedicated provider of outpatient physical and occupational therapy services. It operates with 1,200+ locations nationwide, 26 brand partners, and 8,000+ employees.