Veterinary Office Manager

The role

The Office Manager serves as a senior administrative partner to the Hospital Director and Medical Director. This individual manages the administrative infrastructure of the hospital and coordinates across departments.

What you will do

• Serve as the primary administrative partner to the Hospital Director and Medical Director.
• Manage calendars, correspondence, meeting preparation, and action item follow-through.
• Prepare reports, presentations, communications, and documentation.
• Coordinate leadership meetings including scheduling, agenda preparation, and note-taking.
• Maintain confidential information regarding personnel, finance, and strategic initiatives.
• Serve as a liaison between hospital leadership, internal departments, and external partners.
• Manage administrative systems including recordkeeping, filing, vendor management, and compliance.
• Oversee office supply inventory, administrative budgets, and vendor relationships.
• Support associate onboarding and offboarding activities.
• Draft and distribute internal communications on behalf of hospital leadership.

Required qualifications

• Minimum of four (4) years of administrative experience in a professional environment.
• At least two (2) years supporting senior leadership.
• Ability to manage complex calendars, confidential information, and executive-level communications.
• Strong organizational and time management skills.
• Advanced proficiency in Microsoft Office and business applications.
• Excellent written and verbal communication skills.
• Authorized to work in the U.S.
• Ability to speak, read, and write English proficiently.

Nice to have

• Experience in veterinary medicine, healthcare, or another highly regulated professional environment.
• CVOM or CVPM certification through the Veterinary Hospital Managers Association (VHMA), or active pursuit of certification.
• Experience supporting C-suite, physician, or clinical executive leadership.
• Background working within a private equity-backed or multi-site organization.
• Familiarity with People & Culture Operations processes, compliance recordkeeping, and healthcare administrative operations.
• Additional fluency in other languages

Benefits

• Medical, dental, life, and vision insurance options
• 401(k) with company match
• Employer-paid basic life insurance plus optional supplemental coverage
• Paid time off and sick pay
• Employee discounts and insurance perks
• Employee referral bonus program
• Access to mental health and other support resources
• Uniform allowance
• Continuing education support for licensed staff
• Professional development and career growth opportunities

Before you apply

• Applicants must be authorized to work in the U.S.

About the company

Veritas Veterinary Partners specializes in supporting Specialty and Emergency care hospitals. The company aims to build a network of trust and opportunity for veterinary professionals nationwide.