HR Operations Specialist – Onboarding, Offboarding, UI, LOA, and Employee Records

The role

This person will manage onboarding and offboarding, administer unemployment claims and employee leave processes, and maintain employee records. They will also serve as a resource for employees and leaders regarding policies and HR systems.

What you will do

• Manage the employee onboarding process, including background checks, HRIS onboarding, system access coordination, and Form I-9 verification.
• Coordinate employee offboarding, including separation documentation, unemployment notices, and HRIS updates.
• Serve as the company-wide point of contact for unemployment claims across multiple states.
• Process and track employee leaves of absence, including FMLA, other leaves, and workers' compensation claims.
• Maintain accurate employee records, including personnel files, I-9 documentation, training records, and HRIS data.
• Serve as a first point of contact for employee questions related to policies, benefits, HR systems, and general People Success processes.
• Prepare and distribute employee communications, compliance notices, verification letters, and other HR-related documentation.
• Support learning and development administration by tracking required training, certifications, and completion records.
• Assist with People Success initiatives, including compliance audits, wellness programs, employee recognition, engagement surveys, and reporting.
• Identify opportunities to improve HR processes and support a consistent employee experience.

Required qualifications

• Highly organized and detail-oriented.
• Strong communicator.
• Comfortable handling confidential and sensitive employee information.
• Proactive, dependable, and able to work independently or collaboratively.
• Knowledgeable about HR practices, employment laws, employee lifecycle processes, and recordkeeping requirements.
• Adaptable to a fast-paced environment.
• Bachelor's degree in Human Resources or a related field, or equivalent professional experience.
• At least 1 year of experience in HR Operations or HR Administration.
• Experience in at least two of the following areas: employee onboarding, offboarding, unemployment claims, leave of absence administration, or employee records management.
• Proficiency with HRIS platforms and Microsoft Office applications.
• Demonstrated experience supporting HR administrative processes, maintaining accurate employee information, and ensuring compliance.

Benefits

• Health, dental, and flexible spending accounts
• 401(k) retirement plan with a generous company contribution
• Company-paid life and disability insurance
• Access to voluntary insurance options, including pet insurance
• Generous paid time off program that increases every year
• Tuition reimbursement
• Opportunity for growth through internal job posting program

About the company

Wedgewood Pharmacy is dedicated to improving the lives of animals through customized medication and compassionate care. They are a team driven by purpose, quality, and a shared commitment to animal health.