Office Coordinator

The role

You will be the first point of contact for the Ragley, LA office. You will coordinate daily office activities, manage travel and meetings for leadership, and handle supplies, visitors and admin tasks.

What you will do

• Answer and direct phone calls, sort and distribute mail
• Keep common areas and breakroom organized and clean
• Coordinate travel, hotels, meals and itineraries for leadership teams, adjusting to short-notice changes
• Manage leadership calendars and anticipate their needs with discretion
• Organize meetings and company events, and prepare conference rooms
• Keep supply room and breakroom stocked and track inventory
• Greet visitors and notify building management of them
• Assist HR and leadership with interview coordination
• Direct invoices to Accounts Payable
• Serve as liaison for office IT and networking issues

Required qualifications

• High School Diploma, or equivalent
• At least 2 years of related experience
• Reliability to keep the required work schedule
• High proficiency in Microsoft Office: Outlook, Word and Excel, and web applications
• Ability to use good judgement and work independently
• Strong attention to detail and project management skills
• Exceptional time-management skills and ability to adjust to last-minute changes
• Excellent interpersonal and team skills
• Excellent verbal and written communication skills
• Fluency in English

Benefits

• Employer matched 401(k)
• Medical insurance
• Dental insurance
• Vision insurance
• Basic life and AD&D insurance
• Other benefit offerings

Before you apply

• Selected candidate must have a friendly, positive and professional attitude

About the company

whitewatermidstream has an office in Ragley, LA, where this role is based. The posting gives no further details about the company.