Wikimania Scholarships and Event Coordinator

The role

You will support the Wikimania 2027 organising team in Santiago by coordinating scholarships for people attending the event. You will also help with event logistics, communications and volunteer coordination.

What you will do

• Support the scholarship process for people attending Wikimania 2027, including travel, visa and accommodation questions
• Meet the project manager and lead volunteer every one or two weeks to check progress
• Coordinate scholars on volunteer roles at Wikimania
• Build the FAQ and a Wikimania Guide for Attendees
• Manage registration for the Pre-conference day
• Support planning of partner tours for attendees
• Attend Wikimania 2027 to support scholars on site
• Carry out post-event evaluation, reporting and review of the scholarship process
• Support the Scholarship and Communications sub-committees with admin and writing
• Support event logistics, including branding and goody bags with designers and the event agency

Required qualifications

• Strong administration and record keeping skills
• Use of email campaign platforms and event management systems
• Good communicator who can work with people from all walks of life, with customer or audience facing skills
• Experience working with a diverse set of volunteers across regions
• General conference and event organising experience
• 3 to 5 years of experience in event coordination and attendee enquiry response
• Experience with logistics for medium to large scale events
• Experience coordinating high volume communications
• Fluent in Spanish and English
• Previous experience working with volunteers

Nice to have

• Experience with Wikimedia communities and how they communicate and connect
• Experience working globally
• Understanding of the LATAM region's events and conference industry

Before you apply

• Candidates must be based in Chile (Santiago preferred)

About the company

The Wikimedia Foundation is the nonprofit that hosts Wikipedia and other free knowledge projects. Wikimania is the movement's annual conference, organised by volunteers and hosted by the Foundation.