Legal Administrative Assistant

The role

You will support the litigation practice at the Long Island office as a legal administrative assistant. The role covers legal filings, court e-filing, client matter setup, billing and attorney calendars.

What you will do

• Prepare and format legal filings, including proofreading, redacting and organizing exhibits.
• Manage electronic filings with state and federal courts, following court rules and procedures.
• Open and maintain new client matters, including document organization, indexing and electronic file management.
• Conduct research and retrieve court decisions from Westlaw.
• Prepare correspondence, including cover letters for billing statements.
• Accurately input billing information into the firm's billing software.
• Schedule and coordinate conferences and depositions, and maintain attorney calendars.
• Process and track third party vendor invoices and work closely with the accounting department.

Required qualifications

• Minimum of 3 years litigation experience, including e-filing and preparation of tables and authorities.
• Knowledge of New York and New Jersey state and federal court procedures and rules.
• A collaborative attitude and willingness to take on new challenges.
• Exceptional organizational skills and ability to multitask in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel).
• Strong typing skills with meticulous attention to detail.
• Excellent written and verbal communication skills.

Nice to have

• Current Notary Public License.

Benefits

• 401(k) retirement savings plan with match.
• Medical, dental and vision insurance.
• Disability and life insurance.
• Generous PTO plan.
• Career growth and professional development opportunities.
• Access to corporate discount plans.

Before you apply

• Applications from recruitment agencies are accepted only with an active signed fee agreement and portal access.

About the company

Wilson Elser is a national law firm with more than 1,400 attorneys across 46 offices. It is recognized among the top 100 law firms by The American Lawyer.